Drive your Career!

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.

We are currently looking for an Accounts Payable Reconciliation Analyst at our Corporate Offices in Ajax, ON

VGCA Accounting Shared Services Center provides essential back office accounting functions for General Ledger, Inventory, Accounts Receivable and Affiliates, Accounts Payable, and Fixed Assets for multiple VW Group Companies including Volkswagen, Audi, Bentley, Lamborghini, Factory Production, and Electric Vehicle Infrastructure. The Accounts Payable Reconciliation Analyst is responsible for vendor reconciliation tracking and preparation, PO variance investigation, month end closing processes, landed cost file preparation and journal entry preparation. Additional responsibilities include ownership and execution of various projects coming from business initiatives. This position is a primary contact for the business, and is integral to the success of parts payable processing, monitoring and issue resolution.

**This is a flex hybrid model, requiring 2 days in the Ajax office**

Primary Responsibilities:

• Request vendor statements and reconcile domestic vendor, purchase order and/or scheduling agreement accounts to ensure payments are current and risk or discrepancies are identified and resolved.
• Maintain Vendor reconciliation tracker.
• Prepare, analyze and send account maintenance proposals to the Parts Payable Manger on aged goods receipt/invoice receipt open balances.
• Monitor, investigate and reply to all dealer related inquiries in a professional and timely manner.
• Prepare open sales order reports to identify pricing, blocked dealer or period change errors and discrepancies.
• Material Sales Order creations, corrections or error processing for both vendor & dealers
• Ensure all manual red orders to dealers have correct pricing, correct markup calculation and are posted in the system within the established month end timelines.
• Prepare the discrepancies report and action on blocked documents.
• Cancellation of dealer invoices, as requested from the business.
• Creation of ad-hoc billings as per business requests.
• Review and posting of FSP Chattanooga invoices on a monthly basis.
• Co-ordinate with the Parts Payable Coordinator to ensure that all outstanding postings identified in the reconciliation process are completed within the established payment and month end timelines.
• Month end reporting.
• Represent parts payable for business related projects and initiatives, including testing, monitoring and reporting.
• Ensure that all processes and desk procedure documentation are prepared, tested, and maintained.
• Maintain proper and accurate documentation for audit purposes and provide audit samples.
• Identify and communicate opportunities for process improvement, thus always striving for automated, error free and efficiency process
• All other related duties.

What we’re asking for:

• Post-secondary Degree/College Diploma, ideally in Business/Accounting; working towards/completed CPA designation
• 2+ years of relevant Accounts Payable experience in a professional office environment
• Proficient in all Microsoft Office applications (minimum intermediate knowledge of Microsoft Excel), working knowledge of SAP would be an asset
• Previous parts logistics and/or inventory experience would be an asset.
• Ability to adapt and communicate clearly and professionally in person over the phone and via email to a range of different internal and external customers
• Excellent attention to detail, organizational & time management skills.
• Conflict Resolution and problem solving skills.
• Positive attitude and able to work effectively within a team environment - with the ability to influence others.
• Focus on process optimization and improvement
• Travel to the U.S. may be required (up to 5%)
• Flexible with overtime (may be required during month-end). Required to work between December 24-31st, with the exception of statutory holidays.

• A flexible, collaborative, dynamic, and fast-paced work environment with an award-winning employer
• Many opportunities for personal and professional development
• Opportunities to participate in exciting company events that give back to the community
• Competitive employer paid benefits, pension and compensation package
• And much, much more!